Fonds F0258 - Students' Union fonds.

Identity area

Reference code



Students' Union fonds.


  • 1947-2000 (Creation)

Level of description


Extent and medium

42.81 m of textual records, 41 cm of graphic material, and other material:

3 audio recordings:
2 audiotape cassettes
1 ¼-inch tape

5 video recordings:
4 VHS videocassettes
1 16mm film reel

Context area

Name of creator

Biographical history

The Students' Union is a self-governing corporation under law, as established and regulated under The Universities Act and other statutes. Jack Black was the first Students' Union President in 1945. The Students' Union is a form of student government with the purpose of administering student affairs, developing student institutions, evolving and enforcing a system of student law and promoting the general welfare of the student body. All students who pay regular registration fees are automatically members.

The Students' Union governing body is the Students' Legislative Council (SLC). The SLC is the highest political decision-making body of the Students' Union and is responsible for providing direction and setting policy. Members of the SLC are elected in March, take office in May and serve a one-year term. The SLC is made up of 30 elected members - five executive members and 25 commissioners. One vice-president and four commissioners are elected to each of the External, Events and Finance Commissions. The Academic Commission has one vice-president and 13 commissioners - one commissioner from each under-graduate faculty. Each Commission may also have two appointed representatives, chosen from the general student body by the elected members of the Commission. Each Commission is responsible for developing policy and overseeing Students' Union activities in its respective area.

The Executive Cabinet consists of the President plus the Vice Presidents of the Academic, External, Events and Finance Commissions. The Cabinet is responsible for the administrative side of the Students' Union including overseeing the full-time staff members and administering the budget, commercial outlets, operations, services and the management of MacEwan Hall and MacEwan Student Centre.

The Academic Commission is responsible for the academic policy of the Students' Union as well as assisting students with academic appeals and grievances within the academic system. The Vice-President and commissioners sit on the General Faculties Council.

The External Commission is responsible for dealing with non-academic issues that affect students such as employment, government funding, student aid, transportation, housing, daycare and parking.

The Events Commission organizes extra-curricular activities including cabarets, films, speakers and theme weeks.

The Finance Commission is responsible for ensuring the appropriate administration of Students' Union funds. This Commission is also the Union's liaison with clubs and is responsible for determining the allocation of grants and loans to registered campus clubs.

The Students' Union publishes the yearbook for the University of Calgary. The title of the yearbook from 1947-1958 and 1959-1960 was the Evergreen and Gold. It was published specifically for the Calgary campus and contained different material than that of the Edmonton campus version. The yearbook has also been named Progrediamur (1958/1959) but since 1960/1961 it has been called The Tallystick.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Fonds consists of administrative and organizational records of the Students' Union.
The fonds also includes yearbooks (1947-1996/7), student telephone directories (1956-1999), Students' Union handbooks (1949/50, 1956/57, 1960-1964), Students' Union course guides (1968-1985), and ephemera regarding student elections, clubs, and campus events.

The fonds also consists of issues of "The Hippocampus" (1989-1992); "The Informer" (1976-1981); "The Medium" (1969-1970); "Momerath" (1968); "The Varsity (1982-1983); "State of the Union" (1993-1994); Annual Reports (1986-1994); "Big Word" (1968-1971); videos and cassette tapes (1981-1989); and pamphlets.

Appraisal, destruction and scheduling


System of arrangement

Fonds is arranged into the following series: Students' Legislative Council Other governance Financial records Liaison with Senior University Administration and Committees Liaison with Other University Committees and Boards Liaison with Government Liaison with External Organizations MacEwan Hall Directorate MacEwan Hall and MacEwan Student Centre Fees Photographs Clubs and associations Tallystick/yearbook Student radio NUTV Gauntlet
*Subject files

Conditions of access and use area

Conditions governing access

Access with written permission of the Students' Union

Conditions governing reproduction

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Allied materials area

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Existence and location of copies

Related units of description

See The Gauntlet fonds

Related descriptions

Notes area


The Tallystick yearbook ceased being produced after the 1996-1997 academic year. It was found that because several faculties (ie Management, Law, Medicine) produced their own yearbooks, that the Tallystick was no longer as sought after by students as it had previously been.

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