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Fonds F0267 - University Secretariat fonds.

Identity area

Reference code



University Secretariat fonds.


  • 1957-2008 (Creation)

Level of description


Extent and medium

13.81 m of textual records.

Context area

Name of creator

Biographical history

In 1995, a new position of Director, University Secretariat was created which combined the responsibilities of the former Secretary to the General Faculties Council (GFC) and the Secretary to the Board of Governors (BOG), as well as taking on new responsibilities. Around 2010, the position of Director, University Secretariat appears to have been renamed University Secretary.

By 2015, the University Secretariat was described as an administrative unit consisting of the University Secretary and his/her staff reporting to the President, responsible for providing administrative support for the informed decision-making of the Board of Governors, General Faculties Council (GFC) and Standing Committees. The University Secretariat provides assistance and advice to the Board Chair, the President, Board members, GFC members, and senior officers; co-ordinates the activities of decision-making at the senior level, including planning, routing, scheduling, and providing strategic advice; prepares proposals, or provides editorial and content advice to proposal authors; arranges meetings to provide appropriate facilities and atmosphere for decision-making; provides for meeting minutes and action follow-up; provides advice on routing, jurisdiction, policy, process, and precedent; provides orientation to new members of the Board of Governors and General Faculties Council; maintains a collection of records and information on site and in Archives, in hard copy and electronic format; tracks items, plans and prepares agendas for the Board of Governors, the General Faculties Council, and senior administrative committees and sub-committees.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Fonds consists of administrative subject files, and minutes and other related material pertaining to BOG committees.

Appraisal, destruction and scheduling


System of arrangement

Conditions of access and use area

Conditions governing access

Administrative records are restricted for a period of 15 years as authorized under the Freedom of Information and Protection of Privacy Act.

Conditions governing reproduction

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Finding aids

Allied materials area

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Existence and location of copies

Related units of description

See Board of Governors fonds and General Faculties Council fonds held by the University Archives for related records.

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Notes area

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Description control area

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