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Fonds F0251 - Registrar's Office fonds.

Identity area

Reference code

CA ACU ARC F0251

Title

Registrar's Office fonds.

Date(s)

  • 1962-2014 (Creation)

Level of description

Fonds

Extent and medium

15.75 m of textual records, 7 cm of graphic material, and other material:

272 video recordings:
110 VHS videocassettes
160 DVDs
2 DVCam videocassettes

1361 microfilm reels

Context area

Name of creator

Administrative history

The University Registrar's Office is led by the Registrar who reports to the Vice-President (Academic). The Registrar directs and supervises the Office which is responsible for admissions, registration, class scheduling, room allocation, transcripts and records, and exams. The Registrar forms and executes the Office's budget and implements and administers the University admissions policy as established by the General Faculties Council. He or she is responsible for the academic aspects of convocations, for the preparation and publication of the official University Calendar, and is a member of Deans' Council, an ex officio member of the Committee on Admissions and Transferrability, and Executive Secretary of the Curriculum and Academic Review Committee.

In The University of Calgary's early years, the Registrar reported to the President. The Registrar, which was provided for by statute, was Secretary of the GFC and its Executive Committee, a responsibility later taken over by the Secretary of the GFC. The Registrar was responsible for admitting students to undergraduate faculties and schools; composing instruction brochures for new applicants; coordinating and editing the calendar text submitted by faculties; designing and implementing a registration and class sectioning system; assessing fees and adjustments of fees; maintaining permanent student records and issuing transcripts; scheduling, providing space for and invigilating exams; reproducing and distributing exam papers; collecting and retaining papers after grading; issuing official marks; and collecting and maintaining current information on admissions, curriculum, and degrees to assist policy development.

In 1970 or 1971 the title of the Registrar was changed to Registrar and Academic Secretary to reflect an addition of responsibility as Secretary to the Policy Committees, Joint Policy Committee, President's Executive Advisory Committee, GFC, Executive Committee of GFC, Deans' Council, and the Senate. This involved preparing, circulating and maintaining minutes and other records, and conducting correspondence. The functions as Registrar remained the same. The reporting relationship of the Registrar and Academic Secretary was transferred from the President to the VP (Academic) in 1973 or 1974, apparently because the office of Academic Secretary was not identified by statute and the secretaries for the various Policy Committees could be provided by the VP's offices. By 1978 the title of the Registrar and Academic Secretary had been changed simply to Registrar. The functions of the Registrar's Office have remained essentially the same since that time.

Incumbents have been: John Nicol (1963-1964), Donald Black (1967-1968), W.F.M. Stewart (1969-1974), Gary Krivy (1987-2002), David Johnston (2002-2014), Angelique Saweczko (2014-).

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Fonds consists of minutes and associated material of the Curriculum and Academic Review Committee (1971-1996) and the Admissions and Registration Committee (1970-1972), general correspondence with faculties and other Universities (1969-1974), day files (1967-1968), examinations (1966-2002), course calendars (1966-2014), admission guides (1993-1996), convocation booklets (1966-2003), videos and dvd recordings of convocations (1986-2008), master timetables (1963-2006), student academic records with final grades (1962-1999), photographs used in undergraduate and medicine calendars, Gaelic Grace with translation, Register of Recipients of Honorary Degrees, and Register for the Order of the University of Calgary. Fonds includes a series for Pamphlets.

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Administrative records are restricted for a period of 15 years as authorized under the Freedom of Information and Protection of Privacy Act.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

English

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

See University of Alberta collection (UARC 00.006) for University of Alberta calendars: the issues after 1945 include courses conducted in Calgary. See University of Alberta, Calgary fonds (UARC 00.009 and UARC 00.013) for University of Alberta, Calgary campus calendars and for convocation booklets prior to autonomy.

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Alternative identifier(s)

ckey

2991451

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