CA ACU ARC F0234
- 1960-2015 (Creation)
Level of description
Extent and medium
29.73 m of textual records and other material:
1 microfilm reel
Name of creator
The General Faculties Council was provided for in The Universities Act. Originally called General Faculty Council; in 1970, the name was changed to General Faculties Council. The Post-Secondary Learning Act (PSLA), proclaimed on March 17, 2004, stipulates that GFC is responsible for the academic affairs of the University, subject to the authority of the Board of Governors.
The GFC is faculty-dominated and provides institutional leadership on the issues of institutional policy and priorities, and has responsibility for the academic affairs of the University. Areas of responsibility include: courses of study; time-tabling; appointment of examiners; examinations; conferring of degrees; University Calendar; Library; establishment of faculties, schools, departments, chairs, and courses of study; academic awards; and admission standards. The GFC makes recommendations to the Board of Governors with respect to affiliation of other institutions; academic planning; campus planning; building program; budget; regulation of residences and dining halls; and procedures with respect to appointments, promotions, tenure anddismissal.
The President connects the two governing bodies, as Chair of GFC and as a voting member of the Board. Recommendations from GFC to the Board are transmitted through the President.
GFC consists of 113 voting members who meet eight times per year to perform their duties, according to the Post-Secondary Learning Act (2004) and the needs of the university. The 113 voting members comprise: the President, as Chair; the Provost and Vice-President (Academic), as Vice-Chair; members by virtue of office, including the Deans, Vice-Presidents, Registrar, and Directors of Information Resources and Continuing Education; members elected from Faculties; student members; appointed members.
The standing committees of the GFC are: GFC Executive Committee, Academic Planning and Priorities Committee, Research and Scholarship Committee, Student Academic Appeals Committee, and Teaching and Learning Committee. The President is an ex officio member of all GFC Standing Committees.
Note: A number of former GFC Standing Committees were dissolved on June 30, 2012: Academic Awards Committee; Academic Program Committee; Appointment, Promotion and Tenure Committee; Committee to Hear and Determine Student Academic Appeals; Continuous Learning Committee; GFC Steering Committee; Learning and Instructional Development Subcommittee; Libraries and Cultural Resources Committee; Program Coordination Committee; Program Coordination Committee; Research Development and Policy Committe; University International Grants Committee; University Planning Committee; University Research Grants Committee; University Teaching and Learning Funding Committee.
Other GFC Standing Committees dissolved in recent years include: the Facilities and Information Technologies Committee, dissolved October 16, 2014; the Ad Hoc Review Committee for Non-Academic Misconduct, dissolved February 4, 2010; the Facilities and Services Planning Committee, dissolved January 31, 2008; and the Calendar Submissions Committee and the Committee on Admissions and Transferability, both dissolved July 1, 2006.
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Content and structure area
Scope and content
Fonds consists of the minutes and agenda packages for the General Faculties Council meetings (1964- ) and for the GFC Executive Committee (1966- ). Fonds also consists of minutes and agenda packages of past and present GFC standing committees, sub-committees, and a series of subject files.
In July 2012 a number of committees were dissolved, including the Academic Awards Committee, Academic Program Committee (APC), Continuous Learning Committee, Appointment, Promotion and Tenure Committee (APT), Libraries and Cultural Resources Committee, Research Development and Policy Committee (RDPC), University Planning Committee (UPC), and University Research Grants Committee (URGC). The administration of most of these committees, including APC, UPC and RDPC had historically been decentralized from the main General Faculties Council office (ie: meeting packages created by other senior offices).
New committees created in 2012 were: Academic Planning and Priorities Committee (APPC), Academic Program Subcommittee (APS), Calendar and Curriculum Subcommittee (CCS), Facilities and Information Technology Committee (FITC), Research and Scholarship Committee (RSC) and the Teaching and Learning Committee (TLC).
Appraisal, destruction and scheduling
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Fonds is arranged into series according to committee, or subject matter.
Conditions of access and use area
Conditions governing access
Administrative records of The University of Calgary are restricted for a period of 15 years. All records must be screened for personal information.
Minutes of the GFC are unrestricted. GFC Executive minutes go to the GFC for approval and are therefore also in the public domain and unrestricted.
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Related units of description
This fonds is a vital record of the University.
Prior to 2012, the minutes of the Academic Program Committee (APC), University Planning Committee (UPC), and Research Development and Policy Committee (RDPC) were managed by the office of the Chair (Provost and Vice-President Academic), Vice-President Research etc. The minutes for these committees ca. 2006-2012 were received in electronic form. Contact firstname.lastname@example.org for access.
Post 2012, the University Secretariat manages the creation of all agenda packages.