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Fonds F0216 - Division of Information Services fonds.

Identity area

Reference code

CA ACU ARC F0216

Title

Division of Information Services fonds.

Date(s)

  • 1971-1974, 1987-1998 (Creation)

Level of description

Fonds

Extent and medium

2.1 m of textual records

Context area

Name of creator

Biographical history

The Division of Information Services was formed in 1971 in response to the 1969 Review of Administrative Structures and Functions. Headed by a Director who reported to the VP(Academic), it included the Library, Department of Computer Services, and Communications Media Services. The Director was a member of Dean's Council and General Faculties Council. The Division was dismantled in October 1974 and it appears that subsequently the Director of the Department of Computer Services then reported to the Associate Vice-President (Academic), the Chief Librarian to the VP(Academic), and the Director of Communications Media to the Associate Vice-President (Academic) and Chief Academic Officer, Student Affairs.

The Division of Information Services was again formed in 1988 or 1989 with a Director who reported to the Vice-President (Academic). It was responsible for the leadership, co-ordination and general administration of those units which provided institutional support in the areas of information services and technologies -- University Computing Services, Communications Media, University Archives, University of Calgary Press, and University Libraries. In 1998 the Division was reorganised into three smaller units: Information Resources Group and Information Technologies Group each with Directors who report to the Vice-President (Academic), and the Learning Commons with a Director who reports to the Vice-President (Research). The Information Resources (IR) Group initally consisted of the University Archives, the University Library, the University Press and the Image Centre. The Nickle Arts Museum was added to IR in 2000. The Information Technologies (IT) Group includes the university's academic and administrative computing services and network support (Information Technologies) and Communications Media. The Learning Commons is responsible for curriculum planning and design, teaching development and distributed and distance learning. Since Information Resources and Information Technologies each have fonds level descriptions (as do their constituent units) no records for those units form part of this fonds.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Fonds consists of administrative files including minutes of Information Services Council and its executive committee; minutes of other committees within the Division and of university committees in which the Division of Information Services had an interest; budgets from Library Services, Information Services and Computer Services; reports from heads of Divisions and from outside agencies;annual reports of the Division of Information Services; correspondence with other university units and other universities. The records are arranged into nine series, including: Division of Information Services; Library; Computer Services; communicaitons Media; Insitutions; Budgets; Committees; University Units; and Outside Agencies.

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Administrative records are restricted for a period of 15 years as authorized under the Freedom of Information and Protection of Privacy Act.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

English

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

See also Information Technologies fonds and Department of Mathematics, Statistics and Computing Sciences fonds for records of other computing services.

Related descriptions

Notes area

Alternative identifier(s)

ckey

2991413

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Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

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Language(s)

Script(s)

Sources

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