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Corporate body

The University of Calgary Senate creates a bridge between the University and the wider community. Its purpose is to represent the public interest, promote the university on local, national and international levels, influence decision makers, foster student interests and promote and recognize excellence. It achieves these objectives through regular meetings, ongoing standing committee work, special events held throughout the year and by providing a continued and highly visible contact point for all stakeholders to communicate with the university.

The Senate was created by The Universities Act and its first meeting was held September 27, 1966. It meets five times per year, in addition to holding an annual two day seminar. The Senate is empowered to inquire into matters which might enhance the usefulness of the University, serves as the public conscience of the University, effects public communication, elects the Chancellor and selects honorary degree recipients.

Membership in the Senate consists of the Chancellor; the President; Vice-President (Academic); the Dean, Continuing Education; the President and Vice-President of the Alumni Association; two deans; two Board of Governors members; three members of the General Faculties Council; two members of the Alumni Association; nine members of the public; four students; one graduate student; two non-academic staff; and thirty members representative of affiliated colleges, groups or organizations with an interest in the University.

The Senate has several Committees including: the Executive (sets the agenda for each Senate meeting, acts as a steering committee, recommends policy, and carries out directives of Senate); Programming committee (a sub-committee of the Executive, it is responsible for ensuring effective and efficient Senate meetings, developing improved participation by Senators, and in bringing forward topics and presentations of interest to the Senate); Nominating Committee; Honorary Degrees Committee (solicits, reviews and selectes nominations for Honorary Degree recipients); Finance Committee (overviews the financial condition of the University and the Senate, and prepares the Senate's budget); Concerns and Inquiry Committee (solicits, acknowledges and conducts inquiries into any University concerns, and strikes a Task Force as required when major issues arise); Public Communications Committee/External Relations (provides information concerning activities to the public, and forms Listening Groups to hear about activities of local organisations vis a vis the University); University Strategy Committee (develops response statements and position papers for Senate on current issues); Seminar Planning Committee (its sole responsibility is to plan the Senate's annual seminar retreat. It appears that after c.1974, the Committee which had the responsibility for selecting the Distinguished Lecturers was allocated to the Public Affairs office.

The Task Force on Accessibility was a study done from November 1987-May 1990. The mandate of the task force was to establish how qualified and motivated students could secure positions at the University by looking at changes in tuition, transfer credits, academic criteria and the length of college preparation. Other Task Forces have focused on such issues as the accessibility of Day Care services on campus; university funding; spirit on the University of Calgary campus; ethnic diversity; the University's mission statement; and, on more than one occssion, the role of the Senate itself.

The chair of the Senate is the University Chancellor. Dr. Philip Francis Galbraith, Chancellor of The University of Alberta served as interim chancellor in 1966. Subsequent incumbents have been: The Honourable Colin Campbell McLaurin (1966-1970); William Alva Friley (1970-1974); Muriel Libin Kovitz (1974-1978); Jean Louis Lebel (1978-1982); Brian S. Norford (1982-1986); James S. Palmer (1986-1990); David Bruce Smith (1990-1994 ); M. Ann McCaig (1994-1998); J. Jack Perraton (1998-2002 ); William J. Warren (2002-2006); Joanne A. Cuthbertson (2006-2010); Jim Dinning (2010-2014); Robert Thirsk (2014-).

Corporate body

The University Registrar's Office is led by the Registrar who reports to the Vice-President (Academic). The Registrar directs and supervises the Office which is responsible for admissions, registration, class scheduling, room allocation, transcripts and records, and exams. The Registrar forms and executes the Office's budget and implements and administers the University admissions policy as established by the General Faculties Council. He or she is responsible for the academic aspects of convocations, for the preparation and publication of the official University Calendar, and is a member of Deans' Council, an ex officio member of the Committee on Admissions and Transferrability, and Executive Secretary of the Curriculum and Academic Review Committee.

In The University of Calgary's early years, the Registrar reported to the President. The Registrar, which was provided for by statute, was Secretary of the GFC and its Executive Committee, a responsibility later taken over by the Secretary of the GFC. The Registrar was responsible for admitting students to undergraduate faculties and schools; composing instruction brochures for new applicants; coordinating and editing the calendar text submitted by faculties; designing and implementing a registration and class sectioning system; assessing fees and adjustments of fees; maintaining permanent student records and issuing transcripts; scheduling, providing space for and invigilating exams; reproducing and distributing exam papers; collecting and retaining papers after grading; issuing official marks; and collecting and maintaining current information on admissions, curriculum, and degrees to assist policy development.

In 1970 or 1971 the title of the Registrar was changed to Registrar and Academic Secretary to reflect an addition of responsibility as Secretary to the Policy Committees, Joint Policy Committee, President's Executive Advisory Committee, GFC, Executive Committee of GFC, Deans' Council, and the Senate. This involved preparing, circulating and maintaining minutes and other records, and conducting correspondence. The functions as Registrar remained the same. The reporting relationship of the Registrar and Academic Secretary was transferred from the President to the VP (Academic) in 1973 or 1974, apparently because the office of Academic Secretary was not identified by statute and the secretaries for the various Policy Committees could be provided by the VP's offices. By 1978 the title of the Registrar and Academic Secretary had been changed simply to Registrar. The functions of the Registrar's Office have remained essentially the same since that time.

Incumbents have been: John Nicol (1963-1964), Donald Black (1967-1968), W.F.M. Stewart (1969-1974), Gary Krivy (1987-2002), David Johnston (2002-2014), Angelique Saweczko (2014-).

Corporate body

The University General Counsel advises on the legal issues at the University of Calgary. This includes such things as procedures governing student discipline, recommendations that are not consistent with the provisions of the Universities Act, appropriate wording for policies and procedures, and statements in publications that are contrary to Human Rights. Also known as University Legal Services and University Legal Counsel.

Corporate body

Financial Services began as the Bursar's Office. By 1977, the name had changed to the Controller's Office and in 1994 it was renamed Financial Services. Also known as Finance.

Financial Services is responsible for providing central accounting and financial reporting for faculties and departments, senior administration, researchers, external funding agencies, government departments, and University stakeholders.

Corporate body

The Campus Planning Office was in existence by the mid-late 1990s. It has prime responsibility for the assignment of space, and (working with colleagues across campus) shares responsibility for the inventory, utilization and evaluation of academic and administrative facilities at University of Calgary-owned and occupied sites. Most of what Campus Planning does is related to infrastructure projects.

Campus Planning reports to the Deputy-Provost as part of the Vice-President (Academic)/Provost's portfolio. The unit is closely associated with the Office of Institutional Analysis to ensure that planning and reporting activities remain driven by the university's goals.

Campus Planning also works closely with the Vice-President (Facilities Management and Development) portfolio. CP's accountability for the allocation of space on campus is intimately tied to both Facilities Management (which operates and maintains existing infrastructure) and Facilities Development (which steers the re-development and construction of new spaces).

Corporate body

Campus Infrastructure (also known as Campus Infrastructure, Operations and Maintenance) was in existence in the late 1990s and early 2000s. Sometime after 2008, it appears to have become part of Campus Planning (which later described its role as mostly relating to infrastructure projects).

Corporate body

Campus Recreation was established in 1975 through a student referendum that supported its initiation and associated compulsory student fees. It operated under the governance of a constitution approved by the University of Calgary Board of Governors. The constitution provided for the annual establishment of the Campus Recreation Committee composed of representatives from the university community, including five undergraduate students, one representative each from graduate students, faculty, staff, alumni and the Faculty of Kinesiology, and the Director of Campus Recreation. The committee's responsibilities included annually reviewing and approving compulsory student and membership fee schedules and the annual operating budget, reviewing the activities of Campus Recreation, and providing advice and feedback to the Director.

In 2010, Campus Recreation became University of Calgary Active Living, a term which better reflected the fact that the wide range of health, fitness, recreation, children and youth, and outdoor programs were available to the general public as well as the University community. Active Living is part of the Faculty of Kinesiology.

Corporate body

Campus Security works closely with the university community, Calgary Police Service and other agencies to maintain the University of Calgary as a pleasant place to live, work and study. Uniformed Campus Security officers are on duty 24 hours a day-year round to respond to security needs and emergency situations. The office also presents informative lectures on personal security and robbery prevention, offers security audits for offices and labs, and supports the student-run volunteer program Safewalk.

Corporate body

The Office of Institutional Research was established in November 1969 following the Report of the President, Review of Administrative Structures and Functions published in that year. Lead by a Director who reported to the President, the Office provided statistical data, information, reports and analyses to the President and the University Policy Committees upon request. It was considered vital to the University in ensuring the punctual provision and analysis of data essential to the development and execution of policy. In 1982, the name of the office was changed to Office of Institutional Analysis, or OIA, and it moved administratively to the Vice-President (Academic) area. In the 1980s, responsibility for OIA was transferred to the Vice-President (Priorities and Planning) area. By July 1989, OIA was again under VP (Academic) and Provost, but the reporting relationship shifted to the Vice-President (Finance and Services) in 1994. By 1991, the Office's role had been expanded to include the development of management tools and techniques with University administrative application. The Director of OIA is a non-voting resource member of the University Planning Committee. In 2002, OIA's reporting relationship shifted once again from the Vice-President (Finance and Service) to the Provost and Vice-President (Academic).

Directors of the Office of Institutional Analysis: B.S. Sheehan, 1971-1980; S. Braun, 1981 (Acting Director); E.A. Hillman, 1981-1984; Shepard Braun, 1984-2002; Doug Shale, 2002-xx; xxx; Jodi Magee, pre-2015-.

Corporate body

Human Resources is headed by a Director who reports to the Vice-President (Finance and Services) and acts as principal support with respect to labour relations matters including collective bargaining with both The University of Calgary Faculty Association and the Alberta Union of Provincial Employees. The Director monitors potential changes in employment and benefit legislation and recommends policies and procedures in anticipation of such changes. The Director is responsible for directing and operating the Human Resources Office and for forming and administering policies and procedures relevant to acquiring, maintaining and developing an effective support staff workforce. The Director is also resource person to the Personnel Policy Committee of the Board of Governors and Secretary of the President's Review Committee on Administrative and Professional Board Appointees.